Look, we’re big champions of real human expertise here at Hello May – your florist, your photographer, your on-the-day coordinator – but there’s no escaping it: AI has become a genuinely useful tool in the wedding planning toolkit.
To be clear though: AI won’t book your vendors, conjure styling magic, or hand you a custom cocktail when you need one most. It doesn’t know your venue’s noise curfew, your future mother-in-law’s dietary requirements, or that a bouquet toss is categorically off the table. And it definitely won’t show up on the morning of your wedding with a runsheet and a calm, reassuring presence – that’s what your wedding planner or on-the-day coordinator is worth their weight in gold for.
Think of AI as your brainstorming buddy, brilliant for getting unstuck, useless for the stuff that actually matters on the day. So use what’s helpful, skip what isn’t, and always run the big calls past the real experts in your corner, all of which can be found on the Hello May wedding directory.
Now. Let’s get into the good stuff.
Budget Planning Prompts
Wedding budgets always start optimistic and end up, let’s say, revised. AI won’t sugar-coat the numbers the way your loved ones might — which makes it one of the most genuinely useful tools when it comes to getting your finances sorted.
Best AI prompt for building a wedding budget
COPY THIS PROMPT: “We have a wedding budget of $45,000 for 80 guests in Sydney, Australia. Can you create a realistic budget breakdown across venue, catering, photography, florals, styling, music, stationery and other key categories? Please flag which areas Australian couples most commonly go over budget on.”
Best AI prompt when you’re over budget
COPY THIS PROMPT “We’ve received our first round of vendor quotes and we’re $12,000 over budget. Here are our current quotes: [paste quotes]. Can you help us identify where we could cut back without the day feeling compromised, and suggest alternatives where possible?”
| HELLO MAY TIP The more specific you are, the better the response. Always include your guest count, location, budget and the vibe you’re going for – vague prompts get vague answers. |
Venue & Logistics Prompts
From comparing venue options to building a day-of runsheet that actually makes sense, AI is surprisingly good at the operational side of wedding planning – the stuff that takes hours to think through on your own.
Best AI prompt for comparing venues
COPY THIS PROMPT “We’re choosing between three wedding venues in regional Victoria. Here are the details for each: [paste details]. Can you compare them across capacity, cost per head, included services and logistics, and help us identify which best suits a relaxed outdoor wedding for 100 guests?”
Best AI prompt for building a wedding runsheet
COPY THIS PROMPT “Can you build a detailed wedding day runsheet? Our ceremony starts at 4pm, followed by canapés, a three-course sit-down dinner for 90 guests, speeches and dancing, wrapping up by midnight. Please include buffer time between transitions and notes for vendors.”
Best AI prompt for a wet weather plan
COPY THIS PROMPT “We’re having an outdoor ceremony and reception in the Yarra Valley in March. Can you help us build a wet weather contingency plan, including what to discuss with our venue, which vendors need to be briefed, and how to communicate changes to guests on the day if needed?”
Wedding Styling & Inspo Prompts
Stuck in a Pinterest spiral with no clear direction? AI is a brilliant moodboard conversation partner, especially when you can describe a feeling but can’t quite pin down the aesthetic.
Best AI prompt for nailing your wedding aesthetic
COPY THIS PROMPT “We want our wedding to feel relaxed and romantic, a bit European, not overly formal. Our venue is a stone barn in the Hunter Valley. Can you suggest a cohesive colour palette, floral direction, table styling ideas and stationery style that would work for an autumn wedding?”
Best AI prompt for building a seating chart
COPY THIS PROMPT “Can you help me think through a seating strategy for our wedding? We have two sets of divorced parents who don’t get along, several friendship groups who don’t know each other, and a table of elderly relatives who need to be close to the exit. Here’s our guest list: [paste list].”
Vows & Speeches Prompts
This is the big one. Whether it’s your vows, a best man speech you’ve been putting off for six months, or a heartfelt card for your partner on the morning of the wedding, AI can help you get the words out of your head and onto the page. Just don’t outsource the feeling. Use it to get unstuck, not to replace your own voice.
Best AI prompt for writing wedding vows
COPY THIS PROMPT “I’m writing my wedding vows and want them to be heartfelt but not too long, around two to three minutes when spoken aloud. I want to reference [specific memory], mention how my partner makes me a better person, and end with a promise that feels personal rather than generic. Can you help me structure this and give me a draft to work from?”
Best AI prompt for a wedding speech
COPY THIS PROMPT “I’m the maid of honour and I’m terrified of public speaking. I have around five minutes and want to share how [name] and I met, one funny (not embarrassing) story, and finish with something genuinely moving. Can you help me build an outline and draft some lines I can make my own?”
| HELLO MAY TIP For vows and speeches, give AI as many real, specific details as possible – real memories, actual personality traits. The more raw material it has, the less it sounds like a robot wrote it. |
Your AI Wedding Planning Questions, Answered
ChatGPT, Claude and Google Gemini are all well-suited to wedding planning tasks. The best results come from giving any of these tools specific, detailed prompts, including your budget, guest count, location and style preferences. No AI replaces a good wedding planner, but all three are excellent for brainstorming, drafting and logistics.
AI can absolutely help you write your wedding vows, but it works best as a starting point, not a final draft. Give it real details about your relationship, specific memories and the tone you’re going for, then rewrite in your own voice. The result will feel personal rather than generic.
The most effective approach is to paste your actual vendor quotes into an AI tool and ask it to identify where you’re overspending relative to your total budget. You can also ask it to help you prioritise spending based on what matters most to you as a couple.
Always include your budget, guest count, location (especially if you’re in Australia, as costs and vendors vary significantly by state and region), your general vibe or aesthetic, and any specific constraints or priorities. The more context you provide, the more useful and accurate the response will be.
You’ve got the prompts. You’ve got the inspiration. Now it’s time for the humans. Browse the Hello May directory to connect with Australia’s most talented wedding vendors and bring your plans to life with the expertise, creativity and calm no AI can replicate. Your dream wedding starts here.
PHOTOS Janneke Storm
